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5 things to blog about your next event or conference

June 26th, 2011

1. Theme of your event(with details about who can attend the event)

2. Location(venue) and things to do nearby(interesting foodspots, places)

3. Speaker profiles or artist profiles ( names, profiles, twitter ID, #hashtags)

4. Number of people attending the event and available tickets (Will create an urgency among potential attendees)

5. Highlights, pictures, video from the event (You can upload pictures to Flickr and link them)

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Organizing an event or conference?

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How To Choose The Right Keynote Speaker For Your Next Event

December 9th, 2010

Woman Smiling Behind PodiumKeynote speakers set the right impression for business events and finding the right person is important.  They essentially decide the fate of the success of the event. The very first thing to take care is to make good identification of the theme of the speech.

Additionally, here are some helpful suggestions that would help in finding the suitable kind of keynote speaker -

  • Meet the speaker in person
    Another useful suggestion for selecting the right kind of keynote speaker for an event is to attend another event of similar theme and find out what is being delivered and how it is being delivered. The organizers can make effort to meet the same keynote speaker after that event and talk to hire him for their event.
  • Set clear goals for the speaker
    Another tip to make the right selection of a keynote speaker for the event is to have a clear identification of the goal and the purpose of the speech. Once the organizers are clear about what they want out of the speaker, their hiring process would be much better and fair.
  • Don’t go with recommendations
    If any recommendations are coming on the way, don’t follow them blindly. Even if a keynote speaker is being referred vehemently make a thorough check before hiring the person. Do not just make the hiring to make the recommended lest to damage the reputation of your event.
  • Agencies
    There are several service providers who make it easy to hire a professional keynote speaker. They may be even having their websites that can be logged in to check the relevant details.
  • Ask for sample work
    There are many freelance keynote speakers that offer their independent services. They carry with them their recorded sample speech that can be checked before deciding to hire them. Their sample speeches, in the form of DVDs, can be used for skillful evaluation of how well can they speak and have communication skills.
  • Rhetoric skills
    It is also important to gauge the oratory skills well in advance so as to not put up a flop show in front of the audience. The prime task ahead a keynote speaker is to make the audience spellbound through their oratory and rhetoric skills.

Finally, apart from these points, budget is yet another significant factor in making selection of the right kind of keynote speaker for an event.

Hosting a professional event or workshop? Learn more on how to setup a custom online event registration page using Eventzilla for free.

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Online Event Registration Software – On Boarding Guide

December 7th, 2010

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Fundraising Event Basics

December 7th, 2010

A fundraiser, in its simplest terms, is an event held to raise money for an organization or a cause. This event can be something as simple as a bake sale or as involved as a concert, conference, or other large event. When you hold a fundraiser, you have to choose an event that fits the cause or organization. This is usually based on who will be there. A golf event or other athletic event may be the best way to raise funds from athletes. A fancy dinner will get funds from philanthropists and socialites. Deciding what type of event you want to hold is the first step to a successful fundraiser.

iStock_000011761789XSmall

Once you’ve decided how to raise your funds, you have to go about planning and executing your event carefully. You will need someone to market it, someone to worry about logistics, someone to handle the money, and a whole team of people to do decorations, food, programs or favors, and other details. You also will need to know who is coming, especially if you are hoping for big names. Event registration software can help you get what you need as quickly as possible.

The person, or team, marketing your fundraiser will probably be the one to sell tickets. Whatever event you choose to hold, whether it be a conference, workshops, concert, or something else altogether, needs to be well-attended for your fundraiser to work. With Eventzilla you can sell tickets online, or use the conference registration software to track online registration for the event. This is easier than trying to figuratively go “door to door” to sell tickets. Event registration software can even make it easy for your guests to RSVP through online registration, so you don’t have to worry about following up with them. This also means you know how many to expect for your event. All of your staff will need this information, so it is imperative that the marketing team takes advantage of the software to get it quickly.

To really make your event profitable, you will need a team to handle the logistics. This entails the details surrounding the location, the time and date, and even the arrivals of caterers, guests, musicians, and more. They need to be able to focus on details. The type of people who are successful at this are the people who are able to think through an event step by step, and make sure each detail is taken care of. For many events, such as conferences, they will need to know how many people to plan for, so use a software program, like conference registration software, so you can plan accurately.

The best way to handle the funds earned at an event is to put a few people solely in charge of the money. Depending on your event you may have checks, cash, or even credit card payments. Be ready for anything, and handle it all professionally. You may even have the option of setting up a fund online. You can certainly sell tickets online, which eliminates the problem of cash or checks being everywhere as you gear up for the event. You want people to remember how easy it was to give to your cause or organization. Remembering this will increase the likelihood of future fundraisers will be as profitable.

You also need different teams for the focus of your event. Food, drinks, music, decorations, and more all need to be handled. If you have enough people, you can delegate these responsibilities. Otherwise, be prepared for some hard work. But it can all pay off if your event is well attended and successful.

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Eventzilla supports 24 world currencies for selling event tickets

August 7th, 2010
-U.S. Dollars
-Canadian Dollars
-Euros
-British Pounds
-Yen
-Australian Dollars
-Indian Rupees
-Singapore Dollars
-New Zealand Dollars
-Swiss Francs
-Hong Kong Dollars
-Swedish Kroner
-Danish Kroner
-Polish Zloty
-Norwegian Kroner
-Hungarian Forints
-Czech Koruny
-Israeli Shekels
-Mexican Pesos
-Brazilian Real
-Malaysian Ringgits
-Philippine Pesos
-Taiwan New Dollars
-Thai Baht

Global Currency Symbols - White- U.S. Dollars (USD)

- Canadian Dollars (CAD)

- Euros (EURO)

- British Pounds (GBP)

- Yen (YEN)

- Australian Dollars (AUD)

- Indian Rupees (INR)

- Singapore Dollars (SGD)

- New Zealand Dollars

- Swiss Francs

- Hong Kong Dollars (HKD)

- Swedish Kroner

- Danish Kroner

- Polish Zloty

- Norwegian Kroner

- Hungarian Forints

- Czech Koruny

- Israeli Shekels

- Mexican Pesos

- Brazilian Real

- Malaysian Ringgits

- Philippine Pesos

- Taiwan New Dollars

- Thai Baht

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Recent technology trends in Event Management

July 27th, 2010

iStock_000009648196XSmallNow the event attendees can ask questions to the speaker via tweets or Facebook comments real time during an event. With the world tweeting away night and day, there is no doubt that technology has changed our life completely. And this change is not limited to the World Wide Web either; it is fast percolating to the other activities and business spheres as well.  As the gadgetry world over goes through a makeshift each day, so do the businesses associated. Here we have a look at some of the technological trends and innovations that are changing the way we think about events and event management.

The FIFA World Cup this year was a lot of fun for us. And we are not talking about football. Our excitement was because of this cool application that had been created especially for the World Cup that highlighted the real time schedule of the games and results as they took place. This event alerted us to the huge potential that has hardly been scratched. An event application speaks volumes about the planner’s commitment to the event and excites the attendees equally.

The Stage Show

The drastic improvements in the Audio-Video equipments, staging and lighting instruments have made sure that you need to make your event stand out. No more can you pass off an event with just a great speaker. Even with the best of the content and ingredients, you need to upgrade the stage show to make sure that the attendees are left wonder struck. The advancements though, have made sure that this does not become a Herculean task. So, the next time you are planning an event, make sure that you ‘light’ out the event.

Live Meetings

The barriers have been stomped down and the walls have fallen.  Technology has made sure that geographical impediments no more stop you from attending an event half way round the world. The webinars and live meetings are the newest venues for events the world over. Planners and event managers are going all out to accommodate their eager attendees, wherever they may be.

The Social Explosion

Social networking sites like Facebook and Twitter have completely altered the way we think about event promotion.  Letters are antiquated and emails outdated. Nowadays, you ‘tweet’ and ‘poke’ your way around the events. From creating a fan page to a social group, there are numerous ways to announce your event to the world. And more importantly, like everything else, you get to reach out to your target audience around the world in real time. Discuss the event, highlights and all that excites you even before the event takes place.

Mobiles Applications

With the advent of the iPhones, Androids and Blackberrys, smart phone applications have become the next-gen platform for event management. From charting an event to locating it on the map, you can do it all on your mobile.  Mobile Apps nowadays have become advanced enough to take care of almost all your needs and it was time you acknowledged this. The sooner we realize the future role of smart phone apps, the better it will be for our business.

Online Event Registration Apps – Just for you!!

Recently – online registration for events has taken the center stage with a lot of small players like Eventzilla.  It is simple to setup custom registration forms, promote on Facebook, send email invitations and manage cancellations in one place. Event attendees can register online and make secure online payments.

Technology is rapidly changing the way events are organized around the world. The question is; Are you a part of that change?

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How to setup a custom online registration form for your event?

July 12th, 2010

Eventzilla collects the following information from attendees during the registration process.

  • First Name
  • Last Name
  • Email

If you plan to collect additional information from your attendees, you can customize the registration to suit your needs.

Two flexible options for collecting attendee information

1. Only the buyer enters the requested information during registration
(Let’s say there is a group of people attending your event and one of them registers online – you can choose to  collect the registration information only for the buyer and not from all the attendees using this option)

2. All the attendees enter the requested registration information during registration
(Let’s say there is a group of people attending your event and one of them registers online – you can choose to  collect the registration information from all the attendees using this option)

Steps to add a custom registration form for your event.

1. Sign in to http://www.eventzilla.net

2. Complete “adding a new event” or Edit an existing event from “Manage Events” section

3. Select “custom registration” link and select the additional fields that you want to collect in your event registration form. Eventzilla provides a set of basic demographic collection fields that you can choose from and also add your own custom field, which you want your attendee to fill.

  • Phone
  • Company
  • Occupation
  • Country
  • Address
  • Website

4. You can also add your own custom registration fields  in the same page. Example: Attendees Twitter ID’s, Facebook Page URL etc.,

configure_custom_registration

If you plan to collect additional information from your attendees, you can customize the registration to suit your needs. Eventzilla provides a set of basic demographic collection fields that you can choose from and also add your own custom field, which you want your attendee to fill.

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8 reasons why you will love Eventzilla

May 11th, 2010

iStock_000012131210XSmall1. Helps you get more attendees for your events

Whether you are business coach running training events across the country or a fitness trainer running training classes in your city. Eventzilla can help you create a professional looking event webpage for your training event in minutes where your customers can easily register and pay online.

2. Simple to use and affordable (no training required)

Forget programming and installations that take hours. With a setup that takes less than 5 minutes to get you going, Eventzilla is as easy as blogging.

3. Payments sent to your PayPal directly (in most of the World currencies)

Just get a PayPal account and send money from the sale of tickets or registration directly to your bank. No more waiting! We send you an invoice monthly and you can pay online with ease.

4. Promote and sell tickets through your blog and Facebook

Integrate your online world with your Eventzilla account and sell tickets from anywhere you can think of. Here’s a sample list of some of the places you can start with:

- Your website

- Your blog (and your friend’s blog as well!!)

- Facebook

- Twitter

- Eventzilla website

5. Pay only when you sell

Setup and promote your event for free and pay only when you make a sale. Sounds great? Well here’s some icing on the cake. We charge you as low as 0.50 cents per attendee (the most competitive in the entire industry).

6. We don’t sell you training because you don’t need it.

We believe software should not require training for people to start using it but at the same time our friendly customer support team will be there to support any issues you may face while using Eventzilla. We don’t sell you training because you don’t need it. You can send a note to support@eventzilla.net and you will receive an answer in less than 8 hours.

7. Security and Reliability Safeguards

At Eventzilla we know that our customers rely on us as an important part of their business processes and record keeping of their attendees and contacts. We take these responsibilities to our customers seriously. With a Minimum 128 bit SSL encryption provided by VeriSign, you can be rest assured about the security and integrity of your valuable data.

8. Leave the boring bits to us and concentrate on what is important

No more remembering what needs to be updated and what has to be added. From maintaining the site to adding new features and taking care of the security, we do all the menial work, while you have more time on your hands to concentrate on improving your bottom line

Sign up for a 60 day free trial now

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Eventzilla.net – See how it works in 2 minutes

May 9th, 2010
Eventzilla – Get more attendees for your events

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How to get more attendees for your events in a downturn economy?

April 29th, 2010

AttendeesWith the recession stinging the party that was going on prior to its occurrence, there have been a lot of things that have been impacted by the same. The most important outcome of this has been that although the events would continue to occur as they did previously, they would have to present more substantial and clearly focused outcomes. This may seem to be an easy thing to say but any event planner would tell you how hard it is to get the right people to your events.

Managing events and getting attendees to your events is quite a job in itself but if you cannot find the right people to attend your events, that is a big let down. And with the attendance remaining slim during the recessionary period, let us look at some methods that can help you get that elusive lot.

Promote It

Recession or not, the most important tool for attracting attention to your event is still promotion. And with the Internet revolution that has everyone hooked on, what better place to reach out to millions of your potential attendees. With the advent of websites like Eventzilla, you can promote your event almost everywhere on the net with just a click. Whether it’s Facebook or twitter, blogs or customized webpages, use them all to get your event out there.

Webinars are another great concept that can help you reach out to people globally without worrying about boundaries and timings. Here’s something on webinars that would get you thinking.

Remain in touch

Try and remain in touch with the people you expect to see during your events. This takes care of two things. Firstly, it reminds the person of the event and tells him that you are interested in the people who are going to attend. This may not be a big step for you but it would go a long way in making sure that people attend your events.

Making an event successful depends on a lot of things and one of the critical factors is how engaged you keep your audience. This also ensures that next time you do something similar, you would already have a loyal audience to bank upon.

An analysis is another aspect that can help you understand the kind of people who are interested in the event. Using Eventzilla, you can also check out who is buying tickets for your events and how many people are visiting your events webpage.

The Invitation

As they say, make them an offer they can’t refuse. Simply put, make a professional event invitation, one that would be quite hard to turn down. How do you do that? By giving them what they seek.

The essence and secret to successfully inviting the right set of people is honesty. Reach out to people who can really benefit from what you have to offer and the rest will take care of itself.

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