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Posts Tagged ‘Online Event Registration’

Measuring the success of an event

September 21st, 2010

iStock_000009482545XSmallHosted a successful event? Great. Give yourself a break now. Go and celebrate with your team(after paying the Bills, ofcourse!). But once we are done with the partying, it’s back to business.It’s time to analyze the event and find out the areas that need improvement for the upcoming event.

Analyze the Event

This is the most important step once the event is done. We need to evaluate if the output from theevent was according to the expectations. If it wasn’t, where did we lack and even if it was, thereis always scope for improvement, isn’t there? Here are some suggestions that can help you measure the success of your event.

There may be many parameters to judge the success of an event.

1. Customer satisfaction
2. Budget for the event
3. Turnout for the event
4.Number of potential business leads

One of the important ones is the customer satisfaction. If your event attendees are satisfied – analyze the factors that will help fixing this problem in future. Make sure you follow-up with your event attendees with simple surveys to collect their feedback. You can also use online event registration tools like Eventzilla to send them discount codes for future events.
Budget: Add up the tangible as well as intangible benefits and outcomes from the event and compare that to the expenditure.While a profit or loss may not be your biggest concern, it is an imperative aspect for any event planner.

Turnout: Compare the turnout for the event to the number of people who had been invited. If there’s a shortfall, look back at the planning process and try to find out the weak areas.

Assess your marketing campaign and then analyze whether the turnout was as per the marketing done. There are new tools in the market to measure the social media marketing success and if the number of attendees were less, it’s time to re-design the marketing strategy.

Potential business leads: Analyze the number of leads for your business vs planned target number of leads expected out of this event.

Last but not least – create a lessons learned plan and share it with your event management team. Consider using online event registration software products like Eventzilla to setup and track event registrations for upcoming events.

5 ways to convert your event attendees into clients

September 20th, 2010

View more presentations from Eventzilla.

5 ways to attract more attendees for your next event

August 17th, 2010

Eventzilla – payment method FAQs

August 8th, 2010

1. What types of payment do you accept?

VISA, Mastercard, AMEX and PayPal

For event organizers using Indian Rupees as the base currency – we support all major credit, debit cards issued in India and 35 major online bank accounts including ICICI, HDFC bank


2. Tell me how the money is transferred to my account?

Eventzilla directs the all the payment to your PayPal account directly.

Eventzilla will send you an invoice at the end of every month for the fees that your incurred from ticket sales and you can easily pay the fees online.

* For events using Indian Rupees as the bas e currency – we collect the payment on behalf of you and send a you check on a monthly basis.

3. Is Eventzilla secure?

At Eventzilla we know that our customers rely on us as an important part of their business processes and record keeping. We take our responsibilities to our customers seriously, and the security and reliability of the software, systems and data that make up the Eventzilla application are our top priority.

4.Can I pass on the Eventzilla service  fee to my attendees?

Yes. When you setup the event ticket / registration types you have an option to make your event attendees pay the small convenience fee. This means you pay absolutely nothing for using Eventzilla.

5. Can I collect cash payment for my events?
Yes – you can choose to collect cash payments and issue tickets onsite.

6. Can I accept donations for my event?
Yes  – you can only receive a fixed amount donation for your event at the moment.  We do have plans to add a open text field to accept any amount in future.

Hosting an event? Sign up for a free account at http://www.eventzilla.net to manage your online event registration easily.

Eventzilla supports 24 world currencies for selling event tickets

August 7th, 2010
-U.S. Dollars
-Canadian Dollars
-Euros
-British Pounds
-Yen
-Australian Dollars
-Indian Rupees
-Singapore Dollars
-New Zealand Dollars
-Swiss Francs
-Hong Kong Dollars
-Swedish Kroner
-Danish Kroner
-Polish Zloty
-Norwegian Kroner
-Hungarian Forints
-Czech Koruny
-Israeli Shekels
-Mexican Pesos
-Brazilian Real
-Malaysian Ringgits
-Philippine Pesos
-Taiwan New Dollars
-Thai Baht

Global Currency Symbols - White- U.S. Dollars (USD)

- Canadian Dollars (CAD)

- Euros (EURO)

- British Pounds (GBP)

- Yen (YEN)

- Australian Dollars (AUD)

- Indian Rupees (INR)

- Singapore Dollars (SGD)

- New Zealand Dollars

- Swiss Francs

- Hong Kong Dollars (HKD)

- Swedish Kroner

- Danish Kroner

- Polish Zloty

- Norwegian Kroner

- Hungarian Forints

- Czech Koruny

- Israeli Shekels

- Mexican Pesos

- Brazilian Real

- Malaysian Ringgits

- Philippine Pesos

- Taiwan New Dollars

- Thai Baht

Recent technology trends in Event Management

July 27th, 2010

iStock_000009648196XSmallNow the event attendees can ask questions to the speaker via tweets or Facebook comments real time during an event. With the world tweeting away night and day, there is no doubt that technology has changed our life completely. And this change is not limited to the World Wide Web either; it is fast percolating to the other activities and business spheres as well.  As the gadgetry world over goes through a makeshift each day, so do the businesses associated. Here we have a look at some of the technological trends and innovations that are changing the way we think about events and event management.

The FIFA World Cup this year was a lot of fun for us. And we are not talking about football. Our excitement was because of this cool application that had been created especially for the World Cup that highlighted the real time schedule of the games and results as they took place. This event alerted us to the huge potential that has hardly been scratched. An event application speaks volumes about the planner’s commitment to the event and excites the attendees equally.

The Stage Show

The drastic improvements in the Audio-Video equipments, staging and lighting instruments have made sure that you need to make your event stand out. No more can you pass off an event with just a great speaker. Even with the best of the content and ingredients, you need to upgrade the stage show to make sure that the attendees are left wonder struck. The advancements though, have made sure that this does not become a Herculean task. So, the next time you are planning an event, make sure that you ‘light’ out the event.

Live Meetings

The barriers have been stomped down and the walls have fallen.  Technology has made sure that geographical impediments no more stop you from attending an event half way round the world. The webinars and live meetings are the newest venues for events the world over. Planners and event managers are going all out to accommodate their eager attendees, wherever they may be.

The Social Explosion

Social networking sites like Facebook and Twitter have completely altered the way we think about event promotion.  Letters are antiquated and emails outdated. Nowadays, you ‘tweet’ and ‘poke’ your way around the events. From creating a fan page to a social group, there are numerous ways to announce your event to the world. And more importantly, like everything else, you get to reach out to your target audience around the world in real time. Discuss the event, highlights and all that excites you even before the event takes place.

Mobiles Applications

With the advent of the iPhones, Androids and Blackberrys, smart phone applications have become the next-gen platform for event management. From charting an event to locating it on the map, you can do it all on your mobile.  Mobile Apps nowadays have become advanced enough to take care of almost all your needs and it was time you acknowledged this. The sooner we realize the future role of smart phone apps, the better it will be for our business.

Online Event Registration Apps – Just for you!!

Recently – online registration for events has taken the center stage with a lot of small players like Eventzilla.  It is simple to setup custom registration forms, promote on Facebook, send email invitations and manage cancellations in one place. Event attendees can register online and make secure online payments.

Technology is rapidly changing the way events are organized around the world. The question is; Are you a part of that change?

Step by Step Tutorial : Setting up an online registration form for your event

July 21st, 2010

Online Event Registration – FAQs

July 18th, 2010

online_event_registration1. What is Online Event Registration?

Online event registration allows event attendees to register online (RSVP) and make secure payments easily.  Event organizers can setup custom registration forms, deliver branded tickets on email, manage cancellations using an online event registration service like Eventzilla.net

2. What is Eventzilla.net?

Eventzilla is an inexpensive online event registration and ticketing website to list your event details, collect secure payments from attendees, promote your events using email marketing, Facebook, Twitter, Blogs and manage cancellations in one place.

3. What types of events can I manage with Eventzilla?

Eventzilla can be used to manage registrations and payments for a variety of events ranging from business conferences, seminars, training events, fund raising events, cooking classes, language classes, fitness classes, computer  training classes,  tour packages, workshop registration, live concerts, comedy shows, expos, webinars, local meetups, marathon events and much more.

4. How much does it cost to use Eventzilla?

Free events = Free
Paid events = $1/attendee (You pay only when you make a sale)

Setup costs = None

Fees for ticket sales in Indian Rupees:  4.75%+Rs 5/attendee

Please check the pricing page for more international currencies support and fees.

5. Does Eventzilla support multiple currencies?

Yes – Eventzilla currently support 24 different world currencies including USD, CAD, GPD, EURO, AUD and Indian Rupees. Please check the pricing page for more details.

6. What do I need to get started?

A valid email address and a PayPal account. You can sign up for a free account at eventzilla to sell tickets/registrations online and we direct all the payments from your event sales directly to your PayPal account.

Eventzilla will send you an invoice at the end of every month for the fees that your incurred from ticket sales and you can easily pay the fees online.

For Indian Customers:
You just need a valid email address. We use CC Avenue/Citibank for securely processing payments for your events in Indian Rupees and we deliver the payments to your bank account every Month.

7. Can I create a repeating event with Eventzilla?

Yes – You can use our easy to use calendar widget to select recurring event dates up to 1 year.

8. How do I share the event details with my contacts?

Eventzilla allows you to create a unique subdomain like http://your-event-name.eventzilla.net – which can be shared with your potential target audience. In addition to this event web page – you can also easily embed the registration/ticket details in your website, blog, email marketing, Facebook, Twitter etc to promote your events in minutes.

9. Can I add different registration / ticket types for my event?

Yes. You can create early bird pricing with specific start date and end date, regular pricing and even onsite pricing as different options for registering to your event.

10. Can I send email invitations to my contacts?

Yes. You can import your existing contacts easily and send a professional looking email invitation announcing your event easily. (Daily limit for sending email invitations: 2000)

11.Can I pass on the Eventzilla service  fee to my attendees?

Yes. When you setup the event ticket / registration types you have an option to make your event attendees pay the small convenience fee. This means you pay absolutely nothing for using Eventzilla.

12. Can I create discount codes for my events?

Yes. You can add one or many special discount codes for your event which can be used by your attendees on checkout.

1. What is Online Event Registration?

Online event registration allows event attendees to register online (RSVP) and make secure payments easily. Event organizers can setup custom registration forms, deliver branded tickets on email, manage cancellations etc., using a online event registration service like Eventzilla.net

25 things that you need to know to host successful events

July 16th, 2010

There have been long sermons on how to make an event an absolute success. Forget the lectures and the dissertations, here’s your short and simple guide to a successful event!!

iStock_000010884482XSmall

  1. Understand your objectives and set clear, well defined goals for the event.
  2. Choose the right set of people you’ll work with on the event.
  3. Prepare a checklist for everything that you are going to need.
  4. Prepare your budget according to the checklist.
  5. Plan everything in advance. Remain a step ahead of the preparation schedule.
  6. Choose a venue that suits your event.
  7. Make sure you know your target audience inside out.
  8. Make an initial list of invitees from past contacts and events.
  9. Finalize the list to include only those who will benefit from the event.
  10. Setup online event registration forms and send personal invitations to the invitees.
  11. Market your event in the right directions and amongst the right people.
  12. Create a social media strategy for your event on Twitter and Facebook.
  13. Run a quick survey to know more about your audience.
  14. Get hosts for the event and name tags for the attendees.
  15. Keep in touch with the venue coordinators constantly.
  16. Make sure the audio video arrangements are in proper order.
  17. Keep tabs on the quality of food that will be served.
  18. Space out the different sections of the event and give time for breaks.
  19. Make sure the event theme gets proper attention in the decorations.
  20. Work on a feedback form that helps you understand your audience better.
  21. Check final arrangements on the last day.
  22. Make sure there are no last minute hiccups.
  23. Present highlights of your next event at the end.
  24. Give the audience something to remember you, when they leave.
  25. Celebrate the event with your team. They deserve it!

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Online Event Registration and Ticket Solution : Eventzilla

5 Tips for choosing the right venue for your event

July 15th, 2010

iStock_000000898368XSmallWhen you invite people to an event, apart from the theme of the event, the other most important thing that factors into the decision of most of the attendees, is the venue. And which is why, we have tried to outline the 5 critical factors that you should keep in mind before zeroing in on your venue. If you are an event planner or someone who is about to host an event, you will understand the importance of a venue more than anyone else.

1.Location

The importance of the location cannot be stressed enough. We must understand that no-one will visit an event; however they may like it, if it is too far or improbable for them do so. Nobody likes to spend time traveling and hence, when deciding on your venue, you must keep this in mind. Have a look at your expected attendees and then choose a location that would seem appropriate to most of them.

2.Size

Have you ever been in an overcrowded room? Did you like it? Well, of course you didn’t. No one does. Hence, while choosing a venue, make sure that the place would still have some breathing space after all of your guests have arrived.

3.Amenities

Although most of the venues today provide the basic amenities and facilities that would be required during an event, be sure to check that they exist and have been well maintained. You don’t want to spend time on the D-Day sorting out parking problems!

4.The Price

While choosing a venue, more often than not, the deciding factor comes out to be the price. The essential thing is to maintain a balance. You don’t want overspend on the venue as that would mean curtailing your other expenses unnecessarily. At the same time, don’t just settle for the one that has the lowest pricing on the radar. Analyze your budget and see how much you can allocate to the venue without disturbing the rest of the plan.

5.The Visit

It is always advisable to visit the venue and check out all the facilities for yourself. Try and a have a look at some of the previous events that had been hosted at the venue and you would have a better understanding of the place.

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Online Event Registration and Ticketing made easy at Eventzilla