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25 things that you need to know to host successful events
July 16th, 2010There have been long sermons on how to make an event an absolute success. Forget the lectures and the dissertations, here’s your short and simple guide to a successful event!!
- Understand your objectives and set clear, well defined goals for the event.
- Choose the right set of people you’ll work with on the event.
- Prepare a checklist for everything that you are going to need.
- Prepare your budget according to the checklist.
- Plan everything in advance. Remain a step ahead of the preparation schedule.
- Choose a venue that suits your event.
- Make sure you know your target audience inside out.
- Make an initial list of invitees from past contacts and events.
- Finalize the list to include only those who will benefit from the event.
- Setup online event registration forms and send personal invitations to the invitees.
- Market your event in the right directions and amongst the right people.
- Create a social media strategy for your event on Twitter and Facebook.
- Run a quick survey to know more about your audience.
- Get hosts for the event and name tags for the attendees.
- Keep in touch with the venue coordinators constantly.
- Make sure the audio video arrangements are in proper order.
- Keep tabs on the quality of food that will be served.
- Space out the different sections of the event and give time for breaks.
- Make sure the event theme gets proper attention in the decorations.
- Work on a feedback form that helps you understand your audience better.
- Check final arrangements on the last day.
- Make sure there are no last minute hiccups.
- Present highlights of your next event at the end.
- Give the audience something to remember you, when they leave.
- Celebrate the event with your team. They deserve it!
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Online Event Registration and Ticket Solution : Eventzilla
Buzz about Eventzilla on the internet
July 14th, 2010
Eventzilla is an online event management system that helps to make the process of managing your event from concept to fulfillment, a breeze
More details can be found at this URL
http://www.coolbusinessideas.com/archives/easy-ticket-sales-with-eventzilla/
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http://www.pluggd.in/eventzilla-online-ticketing-solution-events-297/
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Eventzilla is an easy way to manage, promote and take payment for events online. They don’t charge a monthly fee but instead charge a percentage on ticket sales. Includes social connectivity with Facebook, Twitter etc.
http://greatwebapps.com/blog/2010/06/eventzilla
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EventZilla is a browser based solution for managing events. It is an inexpensive online ticketing and registration solution that makes it simple for individuals and businesses to sell, market and manage their events in one place.
http://www.madrasgeek.com/2010/07/eventzilla-manage-events-without-hassle.html
8 reasons why you will love Eventzilla
May 11th, 2010
1. Helps you get more attendees for your events
Whether you are business coach running training events across the country or a fitness trainer running training classes in your city. Eventzilla can help you create a professional looking event webpage for your training event in minutes where your customers can easily register and pay online.
2. Simple to use and affordable (no training required)
Forget programming and installations that take hours. With a setup that takes less than 5 minutes to get you going, Eventzilla is as easy as blogging.
3. Payments sent to your PayPal directly (in most of the World currencies)
Just get a PayPal account and send money from the sale of tickets or registration directly to your bank. No more waiting! We send you an invoice monthly and you can pay online with ease.
4. Promote and sell tickets through your blog and Facebook
Integrate your online world with your Eventzilla account and sell tickets from anywhere you can think of. Here’s a sample list of some of the places you can start with:
- Your website
- Your blog (and your friend’s blog as well!!)
- Eventzilla website
5. Pay only when you sell
Setup and promote your event for free and pay only when you make a sale. Sounds great? Well here’s some icing on the cake. We charge you as low as 0.50 cents per attendee (the most competitive in the entire industry).
6. We don’t sell you training because you don’t need it.
We believe software should not require training for people to start using it but at the same time our friendly customer support team will be there to support any issues you may face while using Eventzilla. We don’t sell you training because you don’t need it. You can send a note to support@eventzilla.net and you will receive an answer in less than 8 hours.
7. Security and Reliability Safeguards
At Eventzilla we know that our customers rely on us as an important part of their business processes and record keeping of their attendees and contacts. We take these responsibilities to our customers seriously. With a Minimum 128 bit SSL encryption provided by VeriSign, you can be rest assured about the security and integrity of your valuable data.
8. Leave the boring bits to us and concentrate on what is important
No more remembering what needs to be updated and what has to be added. From maintaining the site to adding new features and taking care of the security, we do all the menial work, while you have more time on your hands to concentrate on improving your bottom line
Sign up for a 60 day free trial now
Eventzilla.net – See how it works in 2 minutes
May 9th, 2010Eventzilla – Get more attendees for your events
View more presentations from Eventzilla.
How to host a successful webinar?
April 26th, 2010The newest way to hold a seminar, a webinar is fast catching on the attention of event planners the world over. The webinar has earned accolades for removing those difficulties from the event manager’s catalog which had been troubling them for long. Time and distance have ceased to be of any importance or hindrance now. Since you don’t need to be physically present at a given place for a webinar, it has allowed the audience for the hosts and the speakers to increase manifold.
As we come to understand the increasingly pivotal role that webinars are going to play in the event management of coming years, here’s a look at some of the factors and methods that can help you host an engaging and successful webinar that leaves the audience asking for more.
Plan it out
Planning becomes crucial with a webinar as you handle an audience that transcends geographical boundaries. You may need to host the event more than once to accommodate people of differing time zones. You may also want to avoid the peak or working hours to avoid low attendance.
Quality Content
Even with all the technology and know-how, any webinar and its success would ultimately still depend on the kind of content that you have. And since the factor of personal interaction is no more available to enthrall your audience, the content quality assumes even more importance.
Captivate them
From animation to photos and flash to web demos, trying using any visual aid that you feel would make your webinar more interesting. Try to engage them in the presentation by asking questions or having a poll. Whether it is the chat feature or the Q&A, plan and assign things in a way that allow your audience to take as much part in the presentation as possible.
Webinar tools and softwares
If you are going to be hosting webinars on a regular basis, you should definitely have a look at the webinar tools that are available in the market. But before you do that, here are some of the questions that would help you in choosing the right set:
- Webinar Objective
- Expected events to be held per month
- Estimated Budget for the webinars
- Technological requirements
The set of tools ( webex, gotomeeting, dimdim, fuzemeeting ) that you would be using would depend on the requirements and not anything else. Hence the increased assertion on understanding the parameters involved.
Publicity
And like anywhere else, in the end, it comes down to publicity. And when it comes to publicity on the web world, what better place than Eventzilla to kick-start the promotional brigade? With Eventzilla, not only can you promote your event on your own websites and blogs, you can do the same on any web address you can think of. Add to that the latest social media paparazzi like Facebook and Twitter and you have the perfect recipe for a successful webinar.
Oh, did we mention that you can also make your own customized web page for promoting your events (who needs a website anymore!).
How to host a successful webinar
The newest way to hold a seminar, a webinar is fast catching on the attention of event planners the world over. The webinar has earned accolades for removing those difficulties from the event manager’s catalog which had been troubling them for long. Time and distance have ceased to be of any importance or hindrance now. Since you don’t need to be physically present at a given place for a webinar, it has allowed the audience for the hosts and the speakers to increase manifold.
As we come to understand the increasingly pivotal role that webinars are going to play in the event management of coming years, here’s a look at some of the factors and methods that can help you host an engaging and successful webinar that leaves the audience asking for more.
Ø Quality Content
Even with all the technology and know-how, any webinar and its success would ultimately still depend on the kind of content that you have. And since the factor of personal interaction is no more available to enthrall your audience, the content quality assumes even more importance.
Ø Captivate them
From animation to photos and flash to web demos, trying using any visual aid that you feel would make your webinar more interesting. Try to engage them in the presentation by asking questions or having a poll. Whether it is the chat feature or the Q&A, plan and assign things in a way that allow your audience to take as much part in the presentation as possible.
Ø Plan it out
Planning becomes crucial with a webinar as you handle an audience that transcends geographical boundaries. You may need to host the event more than once to accommodate people of differing time zones. You may also want to avoid the peak or working hours to avoid low attendance.
Ø Webinar tools and softwares
If you are going to be hosting webinars on a regular basis, you should definitely have a look at the webinar tools that are available in the market. But before you do that, here are some of the questions that would help you in choosing the right set:
ü Webinar Objective
ü Expected events to be held per month
ü Estimated Budget for the webinars
ü Technological requirements
The set of tools that you would be using would depend on the requirements and not anything else. Hence the increased assertion on understanding the parameters involved.
Ø Publicity
And like anywhere else, in the end, it comes down to publicity. And when it comes to publicity on the web world, what better place than Eventzilla to kick-start the promotional brigade? With Eventzilla, not only can you promote your event on your own websites and blogs, you can do the same on any web address you can think of. Add to that the latest social media paparazzi like Facebook and Twitter and you have the perfect recipe for a successful webinar.
Oh, did we mention that you can also make your own customized web page for promoting your events (who needs a website anymore!).
Social Media / Small Business Events Roundup
April 4th, 2010Welcome to your one stop calendar for events from around the world. If there’s an event, you will find it here. From social marketing to blogging and from connecting to going tech, you’ll find it all here. And if there is something that we missed, let us know and we will bring it up pronto!
The Social Media Specialist
When: 05.04.2010
Where: New York:
If you want a piece of the world, you need to know your social media. Infact, you need to be a specialist. With the ever expanding content market that is being updated, commented and edited every second of every day, the social part o your life needs to be exploited to the max to make it big. And to do all this, all you need to do is register for the IAB Social Media Marktplace. With this, you get an insight from:
• John Battelle (Federated Media)
• Wenda Harris (MediaLink)
• Ian Schafer (Deep Focus)
• Andrew Markowitz (GE)
Registration: http://www.iab.net/events_training/socialmedia2010/overview
Twitter: @iab
YouTube: http://www.youtube.com/watch?v=VbMVMgB-hy8
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Blog Well
When: 07.04.2010
Where: Cincinnati
Who: Gas Pedal and Social Media Business Council
Learn how the latest in the world of social media is being used by the largest corporations from around the world to change the way people work and think. Take a cue from the best. With firms like Dell, Duke Energy, Hilton, Tyson Foods and P&G sharing their case studies into corporate social media, it can’t get better than this. Attend this and there would not be a roadblock that can stop you on the internet super-way.
Learn more: http://gaspedal.com/blogwell/cincinnati/
Registration:
Price: $250
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Think Mobile
When: 7.04.2010 – 8.04.2010
Where: New York
Who: AdMob, Nielsen
Enter the world of Mobile Apps and discover how you can expand your market through the digital revolution. Think Mobile is a conference that stresses on the strategies and concepts related to mobile and mobile apps. Here are some of the things that are in store for you at the meet:
• Designing and Marketing your mobile apps and user interfaces
• How to use the Mobile Apps to make money
• Increasing your markets through mobile apps
Registration: http://www.mediabistro.com/thinkmobile/?c=tmmash
Twitter: @mobilecontent
Price: $125
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Connect Now
When: 7.04.2010 – 9.04.2010
Where: Sydney, Australia
An event spread across three days, Connect Now focuses on the upcoming technologies and enterprises. Here’s a preview of the itinerary:
Day 1&2:
For the first two days of the conference, the stress would be on learning from the new and emerging trends in the ‘social market’. Way to augment your business through the growing cluster of digital applications and leveraging the same for your future adventures.
Day 3: This day has been totally dedicated to the NGOs, charity groups and those that work without the aim of profit.
This is definitely one event that would leave you with more strategies than you would have ever found in a single place.
Registration: http://www.connectnow.net.au/register
Twitter: @Marketing_Now
Price: Starts at $400
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Natural SEO
When: 9.04.2010
Where: London
Who: Natural SEO
An event brought to you by Natural SEO, this one aims at breaking the myths that have come to be commonplace with Search Engine Optimization. The prime attractions are the tools that have been designed to help those actively involved with blogging and SEO. You can also try a hand at the mentioned features at the event and see for yourself whether it really can make a difference for you
The event while being free, is limited to just a hundred places.
Registration: http://www.meetup.com/thupr2010/calendar/12578944/
Twitter: @meetup
Price: Free
Total Seats: 53
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New York Entrepreneur Week
When: 12.04.2010 – 16.04.2010
Where: New York
A non-profit alignment that works with the single aim of promoting the entrepreneurs around the world, this is the perfect place if you are someone with a dream and an idea. Interact with entrepreneurs and dealmakers from around the globe and learn what drives them to excel in their fields.
If you have the will and the idea, there is nothing that should come in the way. And if something does, this is the best place where you can get rid of all your obstacles.
Learn more: http://www.nyew.org/
Registration: http://www.nyew.org/index.php/event/agenda-schedule/
Twitter: @NYEWeek
Price: Starts at $150
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Hosting an event? Start selling tickets for your events using Eventzilla
Eventzilla is an inexpensive online ticketing and registration solution that makes it simple for individuals and businesses to sell, market and manage their events in one place.
The Social Media Specialist
When: 05.04.2010
Where: New York:
If you want a piece of the world, you need to know your social media. Infact, you need to be a specialist. With the ever expanding content market that is being updated, commented and edited every second of every day, the social part o your life needs to be exploited to the max to make it big. And to do all this, all you need to do is register for the IAB Social Media Marktplace. With this, you get an insight from:
- John Battelle (Federated Media)
- Wenda Harris (MediaLink)
- Ian Schafer (Deep Focus)
- Andrew Markowitz (GE)
Registration: http://www.iab.net/events_training/socialmedia2010/overview
Twitter: @iab
Killerstartups.com reviews Eventzilla
November 18th, 2009
Recently Killerstartups.com reviewed Eventzilla in an article titled “Eventzilla – a smooth way to manage events”.
In case you haven’t stumbled upon their site until now, KillerStartups.com is a great resource for anyone looking for genuinely innovative ideas in the Web 2.0 world. They crawl the web identifying unique start up ventures and review them objectively.
Following is just an excerpt from the review…
“In essence, it is a browser-hosted solution that enables you to take care of a significant part of the process, namely the sale of tickets. Using Eventzilla, that can be handled on your site itself, by phone and through Boxoffice. Customers can pay using both credit cards and PayPal, and the tickets they will buy are custom-branded.
In addition to selling the tickets themselves, the site will let you promote your event since you will be able to launch campaigns and analyze their outcome. Lists can be created, and group discounts can be easily set. Registration forms can be created and implemented in an effortless way, too.”
To read the full review at Killerstartups.com, please click here
In essence, it is a browser-hosted solution that enables you to take care of a significant part of the process, namely the sale of tickets . Using Eventzilla, that can be handled on your site itself, by phone and through Boxoffice. Customers can pay using both credit cards and PayPal, and the tickets they will buy are custom-branded.
In addition to selling the tickets themselves, the site will let you promote your event since you will be able to launch campaigns and analyze their outcome. Lists can be created, and group discounts can be easily set. Registration forms can be created and implemented in an effortless way, too.
