{"id":1864,"date":"2019-09-20T21:58:49","date_gmt":"2019-09-20T11:58:49","guid":{"rendered":"https:\/\/www.eventzilla.net\/blog\/?p=1864"},"modified":"2026-01-24T23:50:45","modified_gmt":"2026-01-25T05:50:45","slug":"how-to-keep-your-event-marketing-emails-out-of-the-dreaded-spam-folder","status":"publish","type":"post","link":"https:\/\/www.eventzilla.net\/de\/blog\/event-marketing-tips\/how-to-keep-your-event-marketing-emails-out-of-the-dreaded-spam-folder\/","title":{"rendered":"How to keep your Event Marketing Emails out of the dreaded Spam Folder?"},"content":{"rendered":"\n<p>There are few things more frustrating than sending out a\nbeautiful email with your best call-to-action messaging and experiencing an\nabysmal return. There could be many reasons for this result but if you can rule\nout the usual explanations such as terrible design, bad content, and bounced\nemails, the most common reason is that your email arrived in too many spam\nfolders.&nbsp; This is a more difficult\nproblem to address because the sky is not the limit on possible solutions.\nThere are very specific rules that you must follow when sending out\nsales-oriented emails. But there are certain things you can do. <\/p>\n\n\n\n<p><strong>First, let\u2019s review the rules.&nbsp; <\/strong><\/p>\n\n\n\n<p>The <a href=\"https:\/\/www.ftc.gov\/tips-advice\/business-center\/guidance\/can-spam-act-compliance-guide-business\">CAN-SPAM Act of 2003<\/a> was written for \u201cbusinesses operating or marketing to people in the United States and sending an electronic mail message, the primary purpose of which is the commercial advertisement or promotion of a commercial product or service.\u201d When sending emails like the above, businesses must adhere to the following rules: <\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Don\u2019t use false or misleading header information<\/li>\n\n\n\n<li>Don\u2019t use deceptive subject lines<\/li>\n\n\n\n<li>Always identify the message as an ad<\/li>\n\n\n\n<li>Always identify where the company is located<\/li>\n\n\n\n<li>Always tell recipients how to opt-out of\nreceiving future emails<\/li>\n\n\n\n<li>Always honor opt-out requests promptly<\/li>\n\n\n\n<li>Always monitor what others such as third party\nemail senders are doing on behalf of the company <\/li>\n<\/ul>\n\n\n\n<p>It is critical that you always follow these guidelines when\nsending any promotional emails. Keeping these rules in mind, let\u2019s address 5\ntips and tricks that you can use to avoid the dreaded spam folder while still\nstaying out of trouble.&nbsp; <\/p>\n\n\n\n<p><strong>Find a reliable email marketing service provider <\/strong><\/p>\n\n\n\n<p>Email marketing services like Constant Contact or MailChimp offer varying degrees of price, features, and analytics. Companies can pick and choose the level of service they can afford. It\u2019s important to know that many email service providers send customer emails through their own servers or host sites. However, not all email service providers are considered trustworthy because they do not have high scores on their IP addresses.&nbsp; If their IP address is blacklisted or deemed untrustworthy, your email may be blocked by reputable email platforms such as Gmail. Make sure to ask the question about IP address trustworthiness and security before signing a contract.&nbsp; <\/p>\n\n\n\n<p><strong>Practice permission email marketing <\/strong><\/p>\n\n\n\n<p>Don\u2019t ever send sales emails without getting the customer\u2019s\nor prospect\u2019s permission. Never assume you have permission just because a\nprospect filled out a form or liked a social media post. For best results, use\na double opt-in method. This method adds an additional step to the opt-in\nprocess, requiring a customer to verify their email address and confirm\ninterest in a two-step process. This identifies a higher level of interest and\nprotects your email from hitting the spam folder.&nbsp; <\/p>\n\n\n\n<p>Also, never purchase, rent, or scrape an email content list.\nThis practice is very dangerous because the people on this list never gave you\npermission to promote your event to them and by doing so, you may hurt your\nbrand and cause legal issues for your company. It\u2019s a lose-lose practice.&nbsp; <\/p>\n\n\n\n<p>When sending an email, include a clear and easy unsubscribe option. Do not make it difficult for prospects to change their mind.&nbsp; <\/p>\n\n\n\n<p><strong>Write a memorable yet spam-free subject line <\/strong><\/p>\n\n\n\n<p>Spam filters will catch any subject line that is outwardly\npromotional or seems deceptive. That doesn&#8217;t mean that you can&#8217;t write a <a href=\"https:\/\/www.eventzilla.net\/event-marketing-tips\/20-open-worthy-email-subject-lines-for-your-next-event\/\">catchy\nsubject line<\/a>, but try to avoid being too sales-y or over the top. Potential\nspam filter trigger phrases include:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Act Now<\/li>\n\n\n\n<li>100% Free<\/li>\n\n\n\n<li>Click Here<\/li>\n\n\n\n<li>While Supplies Last<\/li>\n\n\n\n<li>$$$ <\/li>\n<\/ul>\n\n\n\n<p>Also, here are some other actions to avoid when writing\nsubject lines: \uf0b7 Don&#8217;t use RE: or FWD: in subject lines. This is considered\ndeceptive.&nbsp; <\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Don&#8217;t use all caps<\/li>\n\n\n\n<li>Don&#8217;t make deliberate spelling mistakes<\/li>\n\n\n\n<li>Don&#8217;t use one-word subject lines<\/li>\n\n\n\n<li>Don&#8217;t use exclamation points in your subject\nline <\/li>\n<\/ul>\n\n\n\n<p><strong>Send the email from someone the recipient knows <\/strong><\/p>\n\n\n\n<p>A customer is more likely to open an email from a company or person they know. Make sure the name, title or email address in your FROM: line is recognizable. It could be as simple as \u201cCoachellaPlanner@Coachella.com.&nbsp; Also, don\u2019t blindly copy a huge list of email recipients. Make sure your prospect\u2019s name is in the TO: field so they know the email is really for them.&nbsp;&nbsp; <\/p>\n\n\n\n<p><strong>Send good content <\/strong><\/p>\n\n\n\n<p>It\u2019s important to send a text version of your email along with an HTML version. Not only will this help you avoid the spam folder, but it\u2019s also good customer service for those prospects who can\u2019t view HTML emails.&nbsp; <\/p>\n\n\n\n<p>Also, make sure to maintain a good text to image ratio. In general, 80 percent text and 20 percent images per email is best. Also, avoid attachments when you can. It\u2019s better to send an email with hyperlinks to your website for any files you need recipients to download or view.&nbsp; <\/p>\n\n\n\n<p>In the end, no matter what we do, we can\u2019t guarantee complete avoidance of the dreaded spam folder. Spam filters are constantly evolving and updating. But the tips we\u2019ve discussed in this blog are good best practices not only to increase email engagement but to help you build positive and strong customer relationships.&nbsp; <\/p>\n\n\n\n<p>Reach your event marketing goals by using seamless event management software.  <a href=\"https:\/\/www.eventzilla.net\/us\/contact\">Contact us<\/a>&nbsp;and let us help simplify your workflow.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>There are few things more frustrating than sending out a beautiful email with your best call-to-action messaging and experiencing an abysmal return. There could be many reasons for this result but if you can rule out the usual explanations such as terrible design, bad content, and bounced emails, the most common reason is that your [&hellip;]<\/p>\n","protected":false},"author":8,"featured_media":1865,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"footnotes":""},"categories":[511],"tags":[251,322,426,510],"class_list":["post-1864","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-event-marketing-tips","tag-email-marketing-for-events","tag-event-email-invitations","tag-event-marketing","tag-email-tips"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v26.8 (Yoast SEO v26.8) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>Preventing Event Marketing Emails from Going to Spam- Eventzilla<\/title>\n<meta name=\"description\" content=\"Low response rates despite good design and content? 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