{"id":2631,"date":"2019-11-14T21:52:27","date_gmt":"2019-11-14T11:52:27","guid":{"rendered":"https:\/\/www.eventzilla.net\/blog\/?p=2631"},"modified":"2026-01-24T23:50:28","modified_gmt":"2026-01-25T05:50:28","slug":"6-tips-for-hiring-staff-for-your-next-event","status":"publish","type":"post","link":"https:\/\/www.eventzilla.net\/ca\/blog\/industry-news\/6-tips-for-hiring-staff-for-your-next-event\/","title":{"rendered":"6 Tips for Hiring Staff for Your Next Event"},"content":{"rendered":"\n

Events don\u2019t just happen. They can be complicated and take a substantial amount of planning and execution. As an event planner, you have at least some control over the planning of your event. But even if you plan an outstanding event, using unqualified or unprepared staff at your event can lead to disaster. You may be tempted to just turn over the task of hiring staff to an outside temp firm. That is a valid tactic for busy event planners. But before you do that, make sure you have and can communicate a clear strategy for what you need. Just as you would not leave building your event agenda<\/a> to chance, don\u2019t leave your HR strategy to chance either. Here are 6 tips for building a smart hiring strategy for event staff.<\/p>\n\n\n\n

First Create a Strategy <\/strong><\/h2>\n\n\n\n

As soon as you feel like you have a good handle on the event\nagenda, bring your team together to discuss how many people will be needed to\ncreate a flawless event. Who are these people and what will they need to do?\nMake a complete list of roles and responsibilities. Think strategically about\nany specialized roles that will need a certain type of person. This could be\nentertainers, bartenders, audio-visual experts or sign language interpreters.\nPut yourself in your guests\u2019 shoes and create a plan that makes their\nexperience positive. Be generous in your planning for coverage at this point.\nIf you think you should have ten people at the check-in table to avoid\nbottlenecks, put that in your plan. You can always pare down later if you need\nto.<\/p>\n\n\n\n

Know Your Budget and Be Creative If You Need to Be<\/strong><\/h2>\n\n\n\n

Salaries can eat up a tremendous amount of your budget. Make sure you know just how much you have to spend. Keeping your financial goals in mind, establish a breakeven point and don\u2019t go over it. Include benefits and perks for employees and fees from hiring partners in your budget assessment. If you need to tighten your belt, think creatively about how you could leverage other groups to perform some of the roles you need. One option is to engage a local university to ask for volunteer help from students in exchange for course credit. Or offer free event tickets to a local Young Professionals group in exchange for some help at set-up or check-in.<\/p>\n\n\n\n

Understand Any Regulations<\/strong><\/h2>\n\n\n\n

Most likely you are hiring temporary employees who are\ntypically not eligible for medical insurance and other required benefits. That\ndoesn\u2019t mean you could offer benefits or perks, you just don\u2019t have to. If you hire\ntemporary workers through a staffing agency, the agency will pay benefits. You\ncould also hire employees as independent contractors. If you hire these types\nof employees, you do not pay employment taxes or withhold taxes from the\nindependent contractor. There are also most likely union regulations you will\nneed to follow. Consult your lawyer and hiring partners before deciding on the\nbest hiring strategy for your event.<\/p>\n\n\n\n

Write Complete Job Descriptions and Requirements<\/strong><\/h2>\n\n\n\n

For every role, you need to hire, create a comprehensive job description that accurately describes your expectations for this staff member, as well as any experience you require. This job description should also include:<\/p>\n\n\n\n